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DRAFT⚠OIML SMART pilot programme · internal use only · all documents and specifications are drafts and may change without notice
OIML SMART

The certification walkthrough — every role, every step

A step-by-step guide to the OIML-CS type evaluation flow: the applicant files, the IA reviews, the laboratory tests, the certificate issues. With role switching, stage jumping, and the sample custody chain.

Open the demonstration

Sign in to the live instance and follow along.

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The three participants

Every OIML-CS certification involves three parties, each with their own console on the platform. On the demonstration the cast is invented — every person and organization is fictional:

Role Who they are The demo cast What they do
Applicant The instrument manufacturer Steelyard Instruments Ltd. Files the application, ships samples, receives the certificate
Issuing Authority (IA) The national metrology authority Brobdingnag Legal Metrology Authority, EX1 Reviews the application, manages the evaluation, issues the certificate
Test Laboratory (TL) The accredited testing laboratory Blefuscu Central Laboratory, BCL Receives samples, runs the tests, submits the test report
The certification walkthrough: the applicant files, the authority reviews and requests the samples, the applicant ships them, the laboratory receives and tests, the authority dispatches, evaluates and issues, the applicant downloads, the register publishes; acts colored by actorThe walkthrough, end to end1 · File the applicationthe six-step wizard; the declarationderives from the Recommendationthe applicant’s act2 · Review and acceptaccept, request changes, or rejectwith reason: the project opensthe authority’s act3 · Request the samplesthe count, the routing — to theauthority or straight to the labthe authority’s act4 · Ship the samplescarrier and tracking, refusedwithout both; the chain startsthe applicant’s act5 · Receive the samplescondition, photographs anddimensions recorded at receiptthe laboratory’s (or authority’s) act6 · Dispatch the teststests × samples assigned perlaboratory, against capabilitythe authority’s act7 · Test and reportthe model-declared runs; the reportsubmitted as data and signedthe laboratory’s act8 · Evaluate and issueverdicts computed; the evaluationreport and certificate signedthe authority’s act9 · The certificate, homenotified; downloaded; verifiableby anyone, no account neededthe applicant’s moment10 · The public registerthe registered copy is the validity reference — browsable by anyone, verifiable anywherethe applicant is notified at every stageEvery stage above is one pick in the stage-jump menu, on every console: start anywhere, show any chapter.
The walkthrough at a glance: each act carries its actor's color; the applicant is notified at every stage, and every stage is jump-to-able from any console.
The certification walkthrough: the applicant files, the authority reviews and requests the samples, the applicant ships them, the laboratory receives and tests, the authority dispatches, evaluates and issues, the applicant downloads, the register publishes; acts colored by actorThe walkthrough, end to end1 · File the applicationthe six-step wizard; the declarationderives from the Recommendationthe applicant’s act2 · Review and acceptaccept, request changes, or rejectwith reason: the project opensthe authority’s act3 · Request the samplesthe count, the routing — to theauthority or straight to the labthe authority’s act4 · Ship the samplescarrier and tracking, refusedwithout both; the chain startsthe applicant’s act5 · Receive the samplescondition, photographs anddimensions recorded at receiptthe laboratory’s (or authority’s) act6 · Dispatch the teststests × samples assigned perlaboratory, against capabilitythe authority’s act7 · Test and reportthe model-declared runs; the reportsubmitted as data and signedthe laboratory’s act8 · Evaluate and issueverdicts computed; the evaluationreport and certificate signedthe authority’s act9 · The certificate, homenotified; downloaded; verifiableby anyone, no account neededthe applicant’s moment10 · The public registerthe registered copy is the validity reference — browsable by anyone, verifiable anywherethe applicant is notified at every stageEvery stage above is one pick in the stage-jump menu, on every console: start anywhere, show any chapter.
The walkthrough at a glance: each act carries its actor's color; the applicant is notified at every stage, and every stage is jump-to-able from any console.

Switching roles on demand

Sign in through the OIML SMART identity service, then click your name in the top-right of any page. A menu opens with a “Demo accounts” section listing every role. Click any role — the identity service’s account chooser continues the sign-in as that persona, so no cast password is ever published and no second sign-in is asked. Click another to switch again.

This is how you experience the flow from each participant’s perspective without anyone else’s help.

Starting from any stage

On every console, find the yellow “Jump to any stage” button. Click it to open the stage picker, which drives the certification to any point in its lifecycle:

Stage What you can show
Application submitted The applicant’s submission, the IA’s review queue
Accepted The Evaluation Project open, the TEP hub
Samples requested The sample request, the applicant’s shipping interface
Samples shipped Tracking numbers, custody chain
Samples received Receipt registration, condition recording
Test request issued The dispatch, the TL’s inbox
In the laboratory The TL accepting, receiving samples
Testing The test run wizard (model-driven steps)
Test report submitted The report, the IA’s review surface
Evaluation report approved The IA’s assessment, the decision
Certified The certificate — issued, signed, in the public register

The Applicant’s walkthrough

1. File the application

Sign in as the Applicant. Open the portal and click New application. The wizard walks you through six steps:

  1. Recommendation — pick the OIML Recommendation (e.g., R 60 for load cells)
  2. Applicant — your organization’s details (prefilled from your profile)
  3. Instrument — pick the model family and models (the LC-500 family with the LC-500i load cell, 2.2 t, class C3)
  4. Samples — declare the sample serial numbers you’ll ship
  5. Documentation — complete the R 60-2 §2.5 checklist
  6. Scheme & review — choose Scheme A or B, pick the Issuing Authority

Submit — the application detail page opens.

2. Ship the samples

When the IA requests samples, you’ll see the request on your portal:

  • What to ship (which samples, how many)
  • Where to ship (to the IA, or directly to the test laboratory)
  • The request’s particulars (deadline, conditions)

Ship the samples and record the carrier and tracking number. The platform tracks the shipment — everyone sees where the samples are.

3. Track the evaluation

Open the Samples page from the sidebar. You see:

  • Every sample across all your applications
  • The custody chain (who shipped to whom, when)
  • The current holder and location
  • Tracking links for in-transit samples

4. Receive the certificate

When the evaluation is approved and the certificate is issued:

  • You get a notification
  • The certificate appears on your portal
  • You can download the certificate (the CNML digital format)

The Issuing Authority’s walkthrough

1. Review the application

Sign in as the Issuing Authority. The review queue lists submitted applications. Open one to see the full declaration (the instrument’s promise set, the documentation, the samples).

You can:

  • Accept — opens the Evaluation Project (TEP)
  • Request changes — sends the application back to the applicant
  • Reject — closes the application

2. Manage the samples

On the Evaluation Project:

  • Request samples — pick the models, the count, the routing
  • Register receipts — when samples arrive, record their condition, dimensions, and photographs
  • Select for evaluation — pick which samples to test (with justification per R 60-3 §4.7)

3. Dispatch the tests

The dispatch builder lets you:

  • See every test the Recommendation requires
  • Assign each test to a laboratory
  • Verify the laboratory’s capability
  • Issue the test requests

4. Review the test reports

When the TL submits a test report:

  • Review each test result
  • See the readings, the evidence, the verdicts
  • Accept or reject the report

5. Issue the evaluation report and certificate

  • Record the evaluation decision (approve, conditionally approve, reject)
  • Issue the evaluation report (signed)
  • Issue the certificate (CNML-signed)
  • The BIML registers it — the certificate goes public

The Test Laboratory’s walkthrough

1. Accept the test request

Sign in as the Test Laboratory. Your inbox lists assigned work. Open a test request to see:

  • What tests are requested
  • Which samples they run on
  • The special instructions

Accept the request — the project opens.

2. Receive the samples

When samples arrive, register the receipt:

  • Record the serial number
  • Note the condition (new, used, damaged)
  • Take photographs
  • Measure the physical dimensions

3. Run the tests

Each test assignment opens a test run wizard — a step-by-step procedure derived from the R 60-3 test report forms. The wizard:

  • Shows each step in the procedure
  • Records readings with their declared units
  • Captures boolean checks (markings, inscriptions)
  • Collects environmental conditions (temperature, humidity)

4. Compile and submit the test report

When all tests are complete:

  • The report composer assembles the results
  • You sign the report (the signature acknowledgment)
  • Submit — the IA is notified

The sample custody chain

Every sample carries a complete custody history — an append-only log of every hand-off:

Manufacturer (Applicant)
  └─ shipped via DHL (tracking: 1234567890) → IA
       └─ received 2026-10-10 (condition: NEW)
            └─ forwarded via FedEx (tracking: FDX001) → TL
                 └─ received 2026-10-11 (condition: NEW)
                      └─ [testing in progress]
                           └─ returned via DHL → Applicant
                                └─ received 2026-11-15

Open Samples from any role’s sidebar to see the full chain. Click any sample for its detail page — photographs, dimensions, condition notes, test context, and the complete custody timeline.