38th CIML Meeting — Minutes (EN, Bulletin)

The Minutes of the $ 37^{\mathrm{th}} $ CIML Meeting (Saint-Jean-de-Luz, 2002) were approved without modification.

The CIML President and BIML Director explained that all the Decisions and Resolutions were covered by the various items on the agenda.

The Committee decided that Vietnam will be classified in Class I for its financial contribution to the Organization.

The Committee took note of oral information given by the CIML President on the activities of the Presidential Council.

The Committee took note of information given by the BIML Director concerning errors that needed to be corrected in the Auditor's Report. The Committee:

The Committee took note of a presentation given by the BIML Director on the realization of the 2002 budget and on the estimates for 2003.

The Committee took note of the presentation, given by the BIML Director, of a preliminary proposal for the 2005- 2008 budget. The Committee approved the guidelines set out in this document and instructed the BIML Director to prepare a proposal for the 2004 Conference, highlighting the distinction between:

The Committee took note of information given by the BIML Director concerning the revision of the OIML Financial Regulations. The Committee instructed the Bureau to complete this Draft Revision and to submit it to Member States in time for its approval at the $ 39^{\mathrm{th}} $ CIML Meeting and $ 12^{\mathrm{th}} $ OIML Conference in 2004.

The Committee took note that the draft revision of the BIML Staff Regulations would be implemented without resulting in an increase in salary costs. The Committee approved the revision of the BIML Staff Regulations, which will come into force on 2004.01.01.

The Committee approved the renewal of the contract of Mr. Ian Dunmill as Assistant Director, for another five-year term starting in March 2004.

The Committee took note of a presentation of the activities of the BIML since the last Committee Meeting.

The Committee took note of information given by the BIML Director concerning the extension of the use of the internet in the Organization's activities. The Committee instructed the BIML Director to continue working in this direction so as to provide the necessary tools on the internet and hence increase the efficiency of the Organization.

The Committee took note of a report given by the BIML Director about the current revision of the Action Plan. The Committee decided that this Revision of the Action Plan, covering the period 2004-2005, will be sent for postal approval with a deadline of 2003.12.31.

The Committee took note of information delivered by Vice-President Mr. Issaev and by the Bureau concerning OIML technical activities and, while expressing its satisfaction with the increased volume of work accomplished during the last 12 months (compared with the previous one-year period), requested OIML TCs and SCs to accelerate their work, especially in the fields listed as high priority and priority projects, taking into consideration proposals to accelerate OIML technical work as discussed under Item 9.3.

The Committee took note of a proposal submitted by France for new work, in agreement with the TC 3 Secretariat and the BIML, and instructed TC 3/SC 5 to set up a Working Group chaired jointly by France and the BIML to

The Committee took note of the proposals included in the document "Acceleration of OIML technical work".

The Committee took note of information delivered by the BIML on the present situation of CIML postal approval of the various drafts and decided to proceed under Item 9.5 with the approval of the following drafts, for which an insufficient number of votes have been received:

The Committee approved the following draft Recommendations and Documents:

The Committee took note of a presentation given by the TC 3 Secretariat and by the BIML Director on the progress on the above-mentioned documents.

The Committee took note of information delivered by Vice-President Mr. Kochsiek and by the BIML and expressed its satisfaction with the situation, with a special view to the recent publication of P1.

The Committee decided that the following Recommendations would be applicable within the System when published:

The Committee took note of the proposed necessary actions in implementing the revised P1 and instructed:

The Committee took note of information given by the BIML on the draft Revision of the Directives and instructed the BIML to set up an ad-hoc Committee to continue the Revision of these Directives with a view to simplifying the procedures, accelerating the development and revision of Recommendations and Documents, and taking account of the requirements of the WTO-TBT Committee on international standard-setting activities. This Revision will be submitted to the CIML for approval as soon as possible.

The Committee took note of the situation of the postal ballot concerning the draft Rules governing the translation, use and sale of OIML Publications, and approved this draft.

The Committee took note of information given by the BIML Director concerning a draft Guide on the status of OIML Documents and Publications, and instructed the Bureau to prepare a final draft and to send it to CIML Members with a view to adopting it at the 39th CIML Meeting in 2004.

The Committee took note of a presentation given by Mr. John Birch on his report The Benefit of Legal Metrology for the Economy and Society. The Committee expressed its great appreciation of this Report and instructed the BIML to distribute it as an expert report. A summary report compiled by Mr. Birch would also be published in the OIML Bulletin.

The Committee took note of a presentation given by the CIML President on activities of the Task Group on Developing Countries which had been set up at the last Committee Meeting. The Committee approved the following two proposals made by the CIML President:

The Committee took note of a presentation given by the Development Council Chairperson and by the BIML on the activities of the Development Council, and expressed its appreciation of the work that had been carried out since the last meeting.

The Committee took note of information given by the BIML concerning the setting up, with other international Organizations, of a Joint Committee on coordination of assistance to Developing Countries in Metrology, Accreditation and Standardization (JCDCMAS), and approved the Terms of Reference of this Joint Committee.

The Committee took note of a report, presented by the CIML President, on cooperation with the Metre Convention (BIPM/CIPM) and with ILAC.

The Committee took note of a report given by the BIML Director about the result of the postal approval ballot for the Draft policy paper on OIML liaisons with other organizations. The Committee approved this policy paper.

The Committee took note of information given by representatives of the following Regional Legal Metrology Organizations (RLMOs) concerning their activities: APLMF, COOMET, EMLMF, SADCMEL and WELMEC. In addition, the representative from Burkina Faso gave information on a possible future RLMO in that region of Africa.

The Committee took note of a progress report given by the BIML Director on a paper formalizing the relations and cooperation with Regional Legal Metrology Organizations; this paper is being submitted for comments by RLMOs. The Committee instructed the BIML to continue progress with this paper so as to establish a formal framework for OIML cooperation with the RLMOs.

In the absence of a conclusive election result and in application of Article XV of the Convention, CIML First Vice President Mr. Kochsiek was charged with assuming the duties of President. The CIML expressed its deep gratitude to Mr. Faber for his achievements and leadership during his term of office.

The Committee took note of a presentation given by Mr. Kochsiek, on the organization of the $ 39^{\mathrm{th}} $ Committee Meeting and $ 12^{\mathrm{th}} $ OIML Conference to be held in Berlin from 25-29 October 2004, as approved at the $ 37^{\mathrm{th}} $ Committee Meeting in 2002. The Committee expressed its warmest thanks to Germany for their invitation.

The Committee accepted the proposal from the BIML to organize the $ 40^{\mathrm{th}} $ Committee Meeting in Lyon, France, at the end of June 2005, in conjunction with the International Metrology Congress organized by the Collège Français de Métrologie, on the occasion of the $ 50^{\mathrm{th}} $ anniversary of the OIML.

The Committee took note of the intention of Mr. Carstens (CIML Member for South Africa) to hold the $ 4 1 ^{ \mathrm{st}} $ CIML Meeting in South Africa. This invitation would be confirmed in due course.

The Committee also decided to make awards to the following persons in recognition of their outstanding contribution to the work of the Organization:

The above Decisions and Resolutions were adopted by the Committee.