37th CIML Meeting — Minutes (EN, Bulletin)

The Minutes of the 36th CIML Meeting (Moscow, 2001) were approved without modification.

The CIML President and BIML Director explained that all the Decisions and Resolutions were covered by the various items on the agenda; it was therefore not necessary to review them separately at this point in the meeting.

The BIML Director reviewed the various points contained in the Action Plan and reported on progress made over the past year. The Committee noted that these points had either already been implemented in a satisfactory manner or were to be considered by the CIML under the various items on its Agenda with a view to their implementation.

The Committee noted information given by its President and by the BIML Director concerning the current and expected membership. Two membership changes were noted:

The Committee noted information given by the BIML Director concerning the payment arrears situation of certain countries, as requested by the CIML at its 36th Meeting:

The Auditor's Report for 2001 was adopted without comments and the Committee instructed its President and the BIML Director to submit it to the $ 1 2^{th} $ Conference.

The Committee took note of information delivered by the BIML concerning the financial situation of the Organization in 2002 and found that this situation was in line with the decisions of the $ 11^{th} $ Conference.

The Committee instructed the Bureau to progress in this direction with a view to the new accountancy plans being endorsed by the $ 1 2^{th} $ Conference.

The Committee took note of a report by its President concerning the activities of the Presidential Council since October 2001.

The Committee took note of information delivered by the BIML Director concerning the BIML Staff Regulations, currently under revision. The present draft would be amended in line with comments received and submitted to the CIML either by postal vote or at its 2003 Meeting for approval.

The Committee took note of information delivered by the BIML Director concerning two new BIML Staff Members, bringing the number of BIML staff back to the level of the year 2000.

The Committee took note of a report distributed by the Bureau concerning BIML activities from October 2001 through September 2002 and requested the Bureau to publish it in an appropriate format in the January 2003 issue of the OIML Bulletin.

A live demonstration of the new OIML web site modules was given, notably concerning the possibility for Members to interact with the site directly. The Committee encouraged the Bureau to continue developing this technology which would ensure improved communication in the future and also lead to increasingly modern working methods.

8. 1 Work program of TCs/SCs

The Committee took note of information delivered by its President concerning the need to accelerate the technical work and of proposals put forward to achieve this. The Committee instructed the President, the Vice-Presidents and the Bureau to examine the possible measures to be taken with those Secretariats which encounter difficulties. The Committee also instructed the Bureau to report back at the 38th CIML Meeting on this issue.

The Committee approved the following draft Recommendations:

The Committee took note of the information delivered by Vice-President Mr. Kochsiek and by the Bureau concerning the situation of the OIML Certificate System for Measuring Instruments and expressed its satisfaction with the situation.

The Committee decided that the following Recommendation would be applicable within the System when published:

The Committee took note that the revised document describing the operational rules of the System will soon be published and requested the OIML Technical Bodies to include new provisions such as definitions, requirements, test methods and test report formats regarding

The Committee took note of information delivered by the Secretariat of TC 3/SC 5 concerning the results of the ballot at SC level. This Draft can now become a First Draft Document and be submitted to the CIML for consultation and comments. The Committee instructed the Bureau together with the USA CIML Member to organize a workshop to examine the comments received from CIML Members and to use, when appropriate, other ad-hoc means in order to obtain maximum support.

The Committee took note of information delivered by the BIML Director concerning the ongoing development of a policy paper on horizontal documents. The Committee requested the Bureau to circulate it amongst CIML Members with a view to its approval at the 38th CIML Meeting.

The Committee took note of information delivered by Honorary CIML Member Mr. Birch on the progress of the Study requested by the CIML President on The Benefits of Legal Metrology for the Economy and Society.

The CIML President presented the highlights of the Seminar held on 26-27 September 2002. The Committee instructed the Bureau to issue a communiqué identifying the key points raised during the event and to distribute it to interested parties. The CIML agreed that other similar events could be held in the future. In addition, the Bureau was requested to distribute an "Evaluation Form" to participants in the event.

The Committee congratulated Mrs. Annabi on her re-election as Development Council Chairperson and took note of a report delivered by her concerning Development Council activities

Mr. Magaña reported that unfortunately Mr. Wilson of the World Bank, who had intended to come to this meeting, had been unable to attend at the last minute. He said that the BIML would continue its contacts with the World Bank and would ensure that all information which may be of interest to CIML Members concerning World Bank activities would be circulated, perhaps via the OIML Bulletin and/or web site.

Mr. Faber reported that following the last Development Council meeting in Moscow, he had decided to establish a small "Task Group" for developing country matters, with a double mission: to speed up the work and to make it more transparent, and secondly to examine the structure of the Development Council and to make proposals for restructuring it to the Conference in 2004. He then asked Mrs. Annabi to give a report on the Development Council meeting which had taken place on 1 October 2002.

The Committee took note of information delivered by the BIML Director concerning a policy paper currently under preparation dealing with the relations between the OIML and RLMOs. The Committee instructed the Bureau to submit the final version of this paper for approval at the 38th CIML Meeting.

The Committee took note of information delivered by its President concerning contacts with the Meter Convention and ILAC.

The Committee took note of presentations delivered by representatives of WELMEC, APLMF, SADCMEL and the EMLMF on current developments within their regions.

The Committee took note of information delivered by its President concerning the election of a new President which will take place at the 38th CIML Meeting in 2003. The Committee decided that candidacies for this election will not be accepted after 31 January 2003 so that CIML Members have sufficient time to prepare their decision.

The Committee was given a presentation by the Japanese delegation, which had extended an invitation to host the 38th CIML Meeting in Kyoto in November 2003. The Committee unanimously accepted this invitation and thanked the Japanese representatives.

The Committee noted that Israel's invitation was still open, but that no date could yet be fixed. The Committee accepted Germany's invitation to host the above-mentioned events.

The Committee accepted in principle the Bureau's intention to organize this meeting in Paris on the occasion of the 50th anniversary of the Organization.

Firstly, the Committee decided to make awards to three distinguished experts who have greatly contributed to the work of the OIML:

The above decisions and resolutions were adopted.

The Minutes of the 36th CIML Meeting (Moscow, 2001) were approved without modification.

The CIML President and BIML Director explained that all the Decisions and Resolutions were covered by the various items on the agenda; it was therefore not necessary to review them separately at this point in the meeting.

The BIML Director reviewed the various points contained in the Action Plan and reported on progress made over the past year. The Committee noted that these points had either already been implemented in a satisfactory manner or were to be considered by the CIML under the various items on its Agenda with a view to their implementation.

The Committee noted information given by its President and by the BIML Director concerning the current and expected membership. Two membership changes were noted:

The Committee noted information given by the BIML Director concerning the payment arrears situation of certain countries, as requested by the CIML at its 36th Meeting:

The Auditor's Report for 2001 was adopted without comments and the Committee instructed its President and the BIML Director to submit it to the $ 1 2^{th} $ Conference.

The Committee took note of information delivered by the BIML concerning the financial situation of the Organization in 2002 and found that this situation was in line with the decisions of the $ 11^{th} $ Conference.

The Committee instructed the Bureau to progress in this direction with a view to the new accountancy plans being endorsed by the $ 1 2^{th} $ Conference.

The Committee took note of a report by its President concerning the activities of the Presidential Council since October 2001.

The Committee took note of information delivered by the BIML Director concerning the BIML Staff Regulations, currently under revision. The present draft would be amended in line with comments received and submitted to the CIML either by postal vote or at its 2003 Meeting for approval.

The Committee took note of information delivered by the BIML Director concerning two new BIML Staff Members, bringing the number of BIML staff back to the level of the year 2000.

The Committee took note of a report distributed by the Bureau concerning BIML activities from October 2001 through September 2002 and requested the Bureau to publish it in an appropriate format in the January 2003 issue of the OIML Bulletin.

A live demonstration of the new OIML web site modules was given, notably concerning the possibility for Members to interact with the site directly. The Committee encouraged the Bureau to continue developing this technology which would ensure improved communication in the future and also lead to increasingly modern working methods.

8. 1 Work program of TCs/SCs

The Committee took note of information delivered by Vice-President Mr. Issaev and by the Bureau concerning OIML technical activities and, while expressing its satisfaction for the work accomplished, requested the OIML TCs and SCs to accelerate their work especially in the fields listed as high priority and priority projects.

The Committee took note of information delivered by its President concerning the need to accelerate the technical work and of proposals put forward to achieve this. The Committee instructed the President, the Vice-Presidents and the Bureau to examine the possible measures to be taken with those Secretariats which encounter difficulties. The Committee also instructed the Bureau to report back at the 38th CIML Meeting on this issue.

The Committee approved the following draft Recommendations:

The Committee took note of the information delivered by Vice-President Mr. Kochsiek and by the Bureau concerning the situation of the OIML Certificate System for Measuring Instruments and expressed its satisfaction with the situation.

The Committee decided that the following Recommendation would be applicable within the System when published:

The Committee took note that the revised document describing the operational rules of the System will soon be published and requested the OIML Technical Bodies to include new provisions such as definitions, requirements, test methods and test report formats regarding

The Committee took note of information delivered by the Secretariat of TC 3/SC 5 concerning the results of the ballot at SC level. This Draft can now become a First Draft Document and be submitted to the CIML for consultation and comments. The Committee instructed the Bureau together with the USA CIML Member to organize a workshop to examine the comments received from CIML Members and to use, when appropriate, other ad-hoc means in order to obtain maximum support.

The Committee took note of information delivered by the BIML Director concerning the ongoing development of a policy paper on horizontal documents. The Committee requested the Bureau to circulate it amongst CIML Members with a view to its approval at the 38th CIML Meeting.

The Committee took note of information delivered by Honorary CIML Member Mr. Birch on the progress of the Study requested by the CIML President on The Benefits of Legal Metrology for the Economy and Society.

The CIML President presented the highlights of the Seminar held on 26-27 September 2002. The Committee instructed the Bureau to issue a communiqué identifying the key points raised during the event and to distribute it to interested parties. The CIML agreed that other similar events could be held in the future. In addition, the Bureau was requested to distribute an "Evaluation Form" to participants in the event.

The Committee congratulated Mrs. Annabi on her re-election as Development Council Chairperson and took note of a report delivered by her concerning Development Council activities

The Committee took note of information delivered by the BIML Director concerning a policy paper currently under preparation dealing with the relations between the OIML and RLMOs. The Committee instructed the Bureau to submit the final version of this paper for approval at the 38th CIML Meeting.

The Committee took note of information delivered by its President concerning contacts with the Meter Convention and ILAC.

The Committee took note of presentations delivered by representatives of WELMEC, APLMF, SADCMEL and the EMLMF on current developments within their regions.

The Committee took note of information delivered by its President concerning the election of a new President which will take place at the 38th CIML Meeting in 2003. The Committee decided that candidacies for this election will not be accepted after 31 January 2003 so that CIML Members have sufficient time to prepare their decision.

The Committee was given a presentation by the Japanese delegation, which had extended an invitation to host the 38th CIML Meeting in Kyoto in November 2003. The Committee unanimously accepted this invitation and thanked the Japanese representatives.

The Committee noted that Israel's invitation was still open, but that no date could yet be fixed. The Committee accepted Germany's invitation to host the above-mentioned events.

The Committee accepted in principle the Bureau's intention to organize this meeting in Paris on the occasion of the 50th anniversary of the Organization.

Firstly, the Committee decided to make awards to three distinguished experts who have greatly contributed to the work of the OIML:

The above decisions and resolutions were adopted.