36th CIML Meeting — Minutes (EN, Bulletin)

Mr. Faber established the list of RLMOs that were present at the meeting (see above) and identified those participants who would speak on their behalf.

Each RLMO was invited to make a brief presentation of its membership, current activities and trends for the future. These presentations are not reproduced in full in these minutes since updated information is permanently available from literature issued by these RLMOs and, for some of them, from their web sites. Only the main aspects are summarized below.

Mr. Magaña presented a list of topics, the discussion of which was suggested either by certain RLMOs or by the BIML.

Mr. Birch pointed out that, probably because of a lack of resources, there was a need for RLMOs to be in communication with each other about their programs. In addition it would perhaps be appropriate to define the role of RLMOs as distinct from the OIML and Development Council roles. It would also be necessary to make sure that duplication is avoided e.g. in the development of training courses. In order to implement these views the APLMF had tried to share information with other RLMOs by inviting them to attend Asia-Pacific meetings and reacting positively to invitations of this kind from other RLMOs and providing them with reports concerning APLMF activities. Similar cooperation amongst RLMOs should exist in the field of intercomparisons owing to the cost of such actions and to the fact that intercomparisons should probably be carried out at regional level. The utilization of common test facilities, and therefore their accessibility, should also be of interest for RLMOs. Mr. Birch concluded by pointing out the role of RLMOs in the implementation of OIML Recommendations and in the establishment of a global measurement system. RLMOs therefore need to interact.

The Committee noted information given by its President and by the BIML concerning the current and expected membership.

The Committee noted with satisfaction that this Member State had not only paid its 2000 and 2001 contributions, but had also started paying its 1996-1999 arrears.

Mr. Birch said that it would be necessary to define the appropriate areas to be taken on by the Development Council on the one hand and by RLMOs on the other hand, especially in connection with training. Regular meetings of the Development Council and RLMOs would probably be appropriate in order to identify and eliminate overlapping activities.

The Auditor's report for 2000 was adopted without comments and the Committee instructed its President and the BIML Director to submit it to the Twelfth Conference.

The Committee took note of information delivered by the BIML concerning the financial situation of the Organization in 2001 and found that this situation was in line with the decisions of the Eleventh Conference. The Committee also noted information delivered by the Bureau concerning 2002 including the changeover to the Euro, a new presentation of BIML accounts in order to better estimate the operational costs of the various bodies constituting the OIML and the production costs of the products and services provided by the BIML, and the new publications pricing and sales policy of the Bureau.

Mr. Faber noted that this matter had already been discussed under the various items of the agenda.

a) The Committee took note of information delivered by the Bureau concerning the current situation of the BIML Staff and its possible evolutions.

The Committee took note of a report on BIML activities from October 2000 through September 2001 and requested the Bureau to publish it in an appropriate format in the January 2002 issue of the OIML Bulletin.

The Committee took note of information delivered by its Vice-President Issaev and by the Bureau concerning OIML technical activities and, while expressing its satisfaction for the work accomplished, requested the OIML TCs/SCs to accelerate their work in fields listed as high priority and priority projects according to the document approved in this connection.

The Committee approved the following draft Recommendations:

The Committee took note of information delivered by the BIML concerning the use of e-mail and the Internet in the development of OIML technical work and of remarks put forward by certain Members (communication using either paper or e-mail; use of CD roms, harmonization of technical facilities for video conferences, etc.). It requested the Bureau to give urgent priority to carrying out the revision of the Directives for the technical work and urged its Members to develop modern communication means at the national level, in order to accelerate and facilitate the technical work of the OIML and at the same time decreasing operational costs.

The Committee took note of information delivered by its Vice-President Kochsiek and by the Bureau concerning the current situation of the OIML Certificate System and expressed its satisfaction with the situation.

The Committee decided that the following Recommendations would become applicable within the System when published:

The Committee took note of information concerning the current revision of the paper describing the operational rules of the System and urged TC 3/SC 5, under the joint responsibility of the USA and of the Bureau, to complete this revision urgently. The Committee noted that certain very important matters, especially the certification of individual instruments, were not covered in this revision; the Committee therefore requested TC 3/SC 5 to start working on such matters as soon as possible and at the latest when the current revision is completed. Finally the Committee noted that a number of operational aspects of the System (e.g. the role of CIML Members) were closely connected with operational aspects of the future MAA (see item 10 below) and requested TC 3/SC 5 to eliminate any possible discrepancy between the two papers.

The Committee took note of information delivered by Mr. Ehrlich, USA, and of remarks made by a number of Members. The Committee expressed its appreciation for the considerable improvements introduced in the 8th committee draft. It also pointed out the urgency of establishing the proposed framework for mutual acceptance arrangements and requested the TC 3/SC 5 Secretariat to do its utmost in order to complete the work taking into account both the comments expressed during the CIML Meeting and those received from TC 3/SC 5 members in the framework of the current postal consultation which ends on 15 November 2001.

The Committee took note of information delivered by Mr. Ehrlich, USA, concerning the development of a paper on the establishment of an OIML IQ mark, which is now distinct from the development of the revision of R 87. The Committee also noted remarks made by certain Members and encouraged TC 6 to pursue its work actively.

The Committee took note of a report presented by Mrs. Annabi, Chairperson of the Development Council concerning the meeting of 24 September 2001.

The Committee took note of a report presented by its President concerning the meeting of 25 September 2001 and of comments put forward by certain Members. The Committee noted with interest that a policy paper would be developed soon by the Presidential Council and the Bureau concerning certain aspects of OIML/RLMO interactions.

The Committee took note:

The Committee, expressing its deep appreciation for the work Mr. John Birch had accomplished over many years within the OIML as Australian Representative and Member of the Presidential Council, and also as Convener of two Regional Legal Metrology Organizations, appointed him as CIML Honorary Member.

The Committee decided to hold its 37th Meeting in France around late September or early October 2002, organized by the Bureau under the supervision of the CIML President and his Council.

The Committee accepted in principle the invitation from Japan to hold the $ 38^{\mathrm{th}} $ CIML Meeting in Kyoto in 2003. A final decision will be taken during the $ 37^{\mathrm{th}} $ CIML Meeting in France.

The Committee noted the invitations from Israel (first option) and from Germany (second option) to hold the Twelfth Conference and $ 3 9^{th} $ CIML Meeting in 2004.

The workshop What will Legal Metrology be in the Year 2020 for which a number of lectures have already been proposed, will be held over one and a half days in connection with the 37th CIML Meeting in France in September or October 2002.

The above decisions and resolutions were adopted.

Mr. Faber established the list of RLMOs that were present at the meeting (see above) and identified those participants who would speak on their behalf.

Each RLMO was invited to make a brief presentation of its membership, current activities and trends for the future. These presentations are not reproduced in full in these minutes since updated information is permanently available from literature issued by these RLMOs and, for some of them, from their web sites. Only the main aspects are summarized below.

Mr. Magaña presented a list of topics, the discussion of which was suggested either by certain RLMOs or by the BIML.

Mr. Birch pointed out that, probably because of a lack of resources, there was a need for RLMOs to be in communication with each other about their programs. In addition it would perhaps be appropriate to define the role of RLMOs as distinct from the OIML and Development Council roles. It would also be necessary to make sure that duplication is avoided e.g. in the development of training courses. In order to implement these views the APLMF had tried to share information with other RLMOs by inviting them to attend Asia-Pacific meetings and reacting positively to invitations of this kind from other RLMOs and providing them with reports concerning APLMF activities. Similar cooperation amongst RLMOs should exist in the field of intercomparisons owing to the cost of such actions and to the fact that intercomparisons should probably be carried out at regional level. The utilization of common test facilities, and therefore their accessibility, should also be of interest for RLMOs. Mr. Birch concluded by pointing out the role of RLMOs in the implementation of OIML Recommendations and in the establishment of a global measurement system. RLMOs therefore need to interact.

Mr. Birch said that it would be necessary to define the appropriate areas to be taken on by the Development Council on the one hand and by RLMOs on the other hand, especially in connection with training. Regular meetings of the Development Council and RLMOs would probably be appropriate in order to identify and eliminate overlapping activities.

Mr. Faber noted that this matter had already been discussed under the various items of the agenda.